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5 Ways to Win with the Media

1.      Don’t waste reporter’s time.

Reporters are busy and they’ll love you if you don’t waste their time. Study the media outlet ahead of time to know how your news or story fits the publication. You want to know how your story will fit within their format. Newspapers have reporters who are assigned to sections. Don’t waste the time of a reporter by trying to submit a news release to the wrong reporter or the pitch an interview to the wrong program director.

Also, lots of community newspapers will publish photos of donations being given to a charity. Know the newspaper’s policy on the size the donation needs to be to qualify for a photo.

2.      Consistently send out great press releases.

Since reporters are busy, you want to make their work as easy as possible. That begins with writing a great press release every time.  Let’s start with the basics—the standard format for a news release.  Since your news release will be competing with a deluge you do not want to scream amateur, which is the surest way to get it thrown into the waste basket without being read. Write your news releases to conform with the standard news release format.

Have someone proof your news releases before they go out. I’ve spent my career writing but I still need someone to proof my writing to catch the typos and the occasional awkward sentence. Typos make you look like an amateur and the media love to work with professionals.

3.      Submit great photographs.

For better or for worse, a picture is worth a thousand words. A great photo says great things about your nonprofit and the work it does.

Likewise, one poor photo is worth a thousand poor words about your nonprofit. No photos are better than poor photos. You want every picture you use to say great things about your nonprofit and the work it does.

When I first started doing public relations for a nonprofit, I taught myself how to take a good photograph. I went to the library and checked out several books on how to design a good photo. This was before digital photography. One of the tricks I learned was to shoot lots of photos to get one good one. It was not uncommon for me to shoot three rolls of 36 shots to get one good photo.

When you are shooting the presentation of a check you can shoot several photos before your subjects become restless. Shoot as many as your subjects will tolerate. The larger the group in the photo, the more shots you need to take in order to get one photo with everyone’s eyes open and to make sure an important donor or volunteer does not look like an idiot. Now, with digital cameras, you can review your shots immediately to make sure you have at least one good one.

When you are shooting action photos of someone at work, or a conversation between staff and an individual, shoot 100 shots if you can from a variety of angles. You often need to take many shots to get one with just the right expressions. That way you’ll increase the likelihood that you’ll get that memorable photo that everyone will love.

Pay attention to the background of the photo. The background can be cluttered or it can accent the photo. Accent is better than clutter, although clutter can be removed through Photoshop. With digital photography, you can crop and touch up photos. Learn to use Photoshop or similar software to touch up your photos.

When you get a newspaper to commit to doing a feature story, they may often send a photographer as well as a reporter. That’s great.

You may be able to find a volunteer photographer in your community who would love chance to build his or her portfolio by shooting for your nonprofit. Or an accomplished pro may make an in-kind donation to the campaign by shooting photos.

Make sure each of your photos say a thousand wonderful words about your nonprofit.

4.      Be organized.

Reporters will love to work with you if you always have your ducks in a row. When you arrange an interview, make sure the interviewee is on time.

When you arrange for someone who receives services from your nonprofit to be interviewed or photographed, make sure the releases are signed ahead of time.

5.      Be personable.

To be a friend to reporters, you need to be more than a professional who makes their work easier. Be friendly, personable, and someone reporters enjoy working with. My colleague, Jack Domagall, was great at cracking jokes with everyone including reporters. People loved doing things for him because he was fun to be with.

Send a thank you note to a reporter after she or he has worked with you. People in the print media make their e-mail addresses available after each story they do. The e-mail addresses for radio and TV reporters are available on their websites. They are used to getting a lot of complaints. Surprise them and sent them a positive note after they’ve done a good story totally unrelated to your nonprofit.

 An excerpt from Green Light Fundraising

10 Tips for Recruting Volunteer Solicitors

  1. Recruit people you know.

You’ve already done things for people you know and they are more likely to say yes to you.

2.  Tell them the benefits.

Think through the possible benefits for them. Will it build their network? Will it build goodwill for their company? Will it add to their resume? When you ask, be ready to tell them how it will benefit them.

3.  Tell them why you volunteered.

Stories are the best way to describe a cause and telling your own story as to why you are volunteering for the campaign is an effective way of communicating the value of the cause.

4. Tell them what to expect.

Tell potential recruits exactly what will be expected of them:

  • How many meetings they will be expected to attend
  • The range of gift they will be expected to give
  • How many people they will be expected to meet in person to ask for a gift
  • The range of gifts that they will be asking for.

5.  Tell them why you are asking them.

People like to hear good things about themselves and you have good reasons for asking this person. Tell them.

6. Tell them who is already on board.

One of Cialdini’s principles of influence I’ve covered earlier applies here: “People will be likely to say yes to your request if you give them evidence that people just like them have been saying yes to it.” Consider telling them who the campaign chairperson is, who the advance gifts and special gifts chairpersons are, and anyone else that you have recruited.

7. Listen to hesitations.

People who you are recruiting are likely to have hesitations. Listen respectfully to any hesitations. Suggest ways of dealing with the hesitations that will be good for them and good for the campaign.

8. Give them time to think about it.

Most people you recruit will want a little time to think about it. Ask them when would be a good time to call them back for their answer.

9Respect a no.

Not everyone will be able to volunteer. Be respectful when people tell you no. If you’ve used these tips, you’ve done your job well, even when you are told no. Also, when someone has said no to one request, they are more likely to say yes to another. The person who says no to volunteering may say yes to giving a generous gift.

10. Be grateful.

Thank them for giving you the time to talk with them about the project. Thank them for considering. When they say yes, be grateful again and send them a note of thanks.

 

An excerpt from Green Light Fundraising. You can find “Ten tips to recruiting a great team” as a free download on the Green Light Fundraising at http://greenlightfundraising.org/downloads/tentips.pdf.

 

Let’s hang out

Rich Foss

Rich Foss

Have you ever wished you could talk over a nagging fundraising issue with a 30-year veteran fundraiser?

Or wished you could complain about your job without having to worry about a backlash at work?

I’d love to hang out with you, listen, and encourage you in your fundraising.

Thanks to Google we can now do that for free.

I’ve been experimenting with Google Hangout, a free video chat service where up to nine people can hang out at no cost.

Starting next week I’m going to periodically send out a Hangout invitation to Green Light Fundraising subscribers. I’ll spend an hour on the Google Hangout and anyone can join the hangout during that hour.

Up to nine people at a time. That way you can learn from your colleagues in the field as well as from me.

If the Hangout is full, try later in the hour, or try our next hangout.

What’s the catch?

There’s only one catch. You have to join Google+ and include me in one of your circles so that I can invite you to the Hangout.

It’s not much of a catch since Google+ is free.

Here’s how to join Google+ and gain access to Google Hangout:

Click on this link:

http://www.google.com/intl/en-US/+/learnmore/

After you click on the link, you’ll go to a page with more info on Google+ and a blue button in the upper right hand corner that says, Join Google+. Click on the button, follow instructions, and you are on your way.

After you join Google+, add me to one of your circles. My Gmail e-mail address is rfossplowcreek@gmail.com.

Once you add me to a circle, I will add you to one of my circles on Google+ and from then on you will get an invitation to every free Hangout for Green Light FR subscribers.

In the e-mail Hangout invitation you receive, there will be a link. Click on it anytime during the hour long hangout and you can join. (Unless there are nine people already on the hangout. Then you will have to try later in the hour when someone leaves the hangout or join the next hangout).

I’ll vary the times of the Hangouts, so that you can fit one into your schedule.

Why I am offering this at no cost?

Here are three reasons:

  1. Generous colleagues have helped me many times in my 30 years of fundraising and I want to be as generous with you.
  2. Your questions will help me to do a better job of writing, teaching and coaching fundraisers like you.
  3. I work for Evergreen Leaders, a nonprofit, and twice a year (like NPR) we ask for support and you may want to make a donation. (Not required).

To get started click on this link:

http://www.google.com/intl/en-US/+/learnmore/

Join Google+ by clicking on the button in the upper right hand corner of the page you’ll be taken to.

Then add me, Rich Foss, rfossplowcreek@gmail.com, to a circle. And I’ll handle the rest to make sure you get an invitation to Hangout.

Look for my invitation. Let’s Hangout and I’ll listen and encourage you in your fundraising.

Wisdom for the week: Hangout with me and a few colleagues to get answers to your burning fundraising questions.

Stories: Pillar Three of Fundraising

The three pillars of fundraising are systems, people and stories. Fit the three pillars together to sustain your fundraising.

The three pillars of fundraising are systems, people and stories. Fit the three pillars together to sustain your fundraising.*

Dave McClure, Executive Director of the Youth Service Bureau of Illinois Valley, knows the power of stories in fundraising. Every week he writes a story and sends it out to 1400 e-letter subscribers.

Before I share one of Dave’s stories from a recent e-letter here’s my own story of discovering the power of stories.

In the early 1980’s the nonprofit where I served as personnel director contracted with a management trainer to have him do a series of workshops for managers and supervisors on management issues.

One day he did a personal development workshop. Throughout the daylong seminar he alternated between making points on his topic and telling stories. When he was making a point my colleagues’ attention drifted.

People literally leaned back in their chairs as their attention drifted. Then when the trainer would tell a story to illustrate his point, my colleagues would lean forward, captivated.

Through the course of the day, I observed this pattern repeated over and over again. Make a point—the audience drifted. Tell a story–the audience leaned forward as if the story had hooked them like a walleye hooked by a fisherman.

Stories are the powerful third pillar of fundraising.

In two previous posts, I covered the first pillar—systems–and the second pillar–people. In the first post I described how systems make repetitive tasks easier and support the flow of funds to transform the lives of those served by your nonprofit.  In the second post I covered the roles of six groups of people who sustain fundraising for your nonprofit.

Stories teach donors and volunteers how the work of a nonprofit transforms lives.

Stories create powerful bonds of generosity between nonprofits, donors, and volunteers. Community nonprofits freely give help to those on the edges of our communities and stories draw volunteers and donors into being part of the stories of transformed lives.

While I was consulting with YSBIV, I taught Dave the power of stories in raising funds. Here’s a condensed version of a story Dave wrote in a recent e-letter:

I was working for DCFS in 1978 as an advocate on contract helping case managers who had too many cases.

One day Carrie, a young DCFS worker, introduced me to Benny who was thirteen. He was painfully thin and very nervous. His most distinctive feature was his stutter. I could barely understand him. As often happens, the boy in front of me did not match the story that preceded him.

The story from school is that Benny appeared to panic though unprovoked, became very agitated, and would run from the building, run to exhaustion in fact, often with the police in pursuit. Run in front of cars on occasion.

He was adopted. DCFS opened the case in an attempt to save the adoption they had approved thirteen years earlier. Their answer was to assign me, an English major with no training and time on his hands.

I took him fishing.

The first thing I had to do was learn how to understand him between the stutters.

I tried to get him to relax. Fishing helped. I’d take him to places that were notoriously bad for fishing so that we would have long uninterrupted periods of silence and bobber watching. It wasn’t easy for him. I called it Fox River therapy.

I insisted he keep his eyes on the bobber. That way he didn’t have to make eye contact. He could talk without looking at me, which was easier for him.

He wouldn’t talk about his parents. In fact he wasn’t used to talking at all. He had a nervous laugh that accompanied every statement, funny or not. He began to ask me questions, which was only fair, and then responded to my answers with more questions. That’s when I thought we were getting somewhere.

One day he asked me this. “How much vuh-vuh-vuh-vuh-vuh-vuh-odka do you think wa-wa-wa-wa-wa-one person can drink in-n-n-n a d-d-d-d-d-day?”

“Depends on the person but I’d say one bottle would be way too much.”

“Ma-ma-ma-ma-my Dad dri-dri-dri-dri-drinks two.”

That was the first thing he ever said about his Dad. “How does he act after drinking so much?”

“Muh-mean.” That was the end of the conversation.

After I learned to understand Benny better we moved up the Fox River to where the fishing was better, by the Route 52 Bridge. We bottom fished with heavy line, big weights, stink bait, and chicken livers.

We hooked some monstrous carp up there and it was so fun landing them. His nervous laugh turned into something more genuine as we were hauling in those big lipped ugly fish and admiring them.

Much later, while fishing, Benny disclosed to me that his Dad, who was a night watchman, an alcoholic, a recluse, and quite possibly a psychopath, abused him unmercifully in the basement, both physically and sexually. He combined it at times with similar abuse of his wife and his brother, making it a family affair.

I told the caseworker and in short order Benny was out of that family. He was thirteen and it was the last family he ever lived with permanently.

I continued my contact with Benny as he lived with and failed to stay with one foster family after another, and then he was placed in a group home out of town and my frequent contact with Benny ended.

But I have kept contact with Benny throughout my life.

He knows the YSB front desk number but has never caught on to my personal line. Usually the receptionist cannot understand him. Sometimes they hang up (Benny tells me) but that’s rare because we have had over the years very good and very kind receptionists at YSB. Usually they ring me and say, “I have this man on the line I can barely understand. He’s asking for you.”

“Put him through.” And then I talk to Benny.

His life has been brutal.

He left DCFS guardianship at age eighteen and soon after I responded to a call from Benny from a bad motel in a collar county. He had to get out. When I got there I found him with the clothes on his back, a hot plate and a charred pot, a sack of flour, a bottle of oil, and sugar packets. He’d been eating fried dough for days. I took him to a shelter.

Years later he called me from Chicago. He’d been evicted and lost all his stuff. He needed his social security number and birth certificate. I was able to get them for him from his old DCFS file. After that I kept a copy in my desk. Still have it. He’s called me several times needing to start over.

He has suffered substance abuse problems, paranoia, depression but his most consistent problem is poverty.

At no time, during his youth as a ward of DCFS or living as a single adult, has he received significant meaningful treatment to process his past abuse and trauma.

He has lived in poverty, disembodied from family of any kind, crippled by his stutter, haunted by his past. The child welfare system did little to help him, save sparing him from his monstrous adopted father.

Because of Benny I became determined to create programs at YSB to help abused children that kept treatment, meaningful trauma-informed therapy and therapists, in house, working alongside YSB case managers.

And each time YSB found a way to put more staff in the community with the opportunity to encounter, listen to, and hear the plight of troubled kids, on the chance kids might trust them and disclose those terrible secret traumas, we did it.

YSB consistently chose more staff over cash reserves.

We did that because kids like Benny needed us.

And I know with your support YSB can do a much better job than the system did for him.

Wisdom for the week: Green Light Fundraising pillar three: When people hear stories from the work of your nonprofit, they will lean forward to listen, volunteer and donate.

*Photo:  Three Pillars. Some rights reserved by troismarteaux

People: Pillar Two of Sustainable Fundraising

Milking stool and bucket

Milking stool and bucket, Photo by Valerie Everett. Used by permission of Valerie Everett, http://www.flickr.com/photos/valeriebb/ through Creative Commons, http://creativecommons.org/licenses/by/3.0/

On January 1st, I completed setting a series of challenging and energizing goals for 2013.

On January 2, I became ill with a lung infection that eventually led me to being hospitalized with pneumonia and atrial fibrillation for a total of 13 days in February.

Needless to say, my 2013 goals did not take into consideration the possibility that I would spend the first two months of the year struggling to recover from lung and heart issues.

In the last Green Light Fundraising I started a three part series on the three solid pillars you need to stabilize and sustain your fundraising–systems, people and stories. In the last e-letter I wrote about systems as the first pillar of fundraising.

Ironically, after publishing the first in the series, I ended up a patient in a nonprofit hospital, experiencing the systems and the people who were focused on transforming my life.

One day a nurse walked into my room and said that she was from the special procedures unit and the doctor had asked her to talk to me about putting in a PICC line so that I could have I-V antibiotics at home.

I had never had a PICC line before.

PICC is an abbreviation for peripherally inserted central catheter, she explained. It is a long, slender, small, flexible tube that would be inserted into a vein in my elbow and advanced until the catheter tip ends in a large vein in my chest near the heart to obtain intravenous access.

The PICC line, she explained, would allow me to have several I-Vs each day at home without having to insert a needle into a vein each time.

“Can I swim with a PICC line?” I asked.

“No,” she said.

“Then I want to explore other options,” I said, “because I swim three times a week.”

Later my doctor explained my options: stay in the hospital for another nine days, go to a nursing home, or have a PICC line put in.

Needless to say, I chose the PICC line.

When the nurse returned from the special procedures unit to insert the PICC line, she carefully explained every step of the procedure and then did an amazing job as she inserted the line. As she worked I gave thanks that I was in the hands of such a calm, talented professional.

The PICC line made it possible for a team of two home health nurses, my wife (also a nurse) and a friend who is a nurse, to give me five antibiotics via I-Vs a day in our home.

A large number of people played an important role in my recovery. Today I’m writing about the second pillar of fundraising—people.

There are six groups of people who sustain fundraising and you need to define their roles and honor each group:

  • People whose lives are transformed by the work of your nonprofit
  • Staff members whose work makes the transformation possible
  • Donors whose gifts make the transformation possible
  • CEO, fundraising staff, and board members who provide leadership
  • The Green Light Fundraising volunteer campaign leaders
  • The Green Light Fundraising volunteer solicitors who ask for the gifts

First, the people whose lives are transformed by the work of your nonprofit are the heroes of your fundraising. They are the ones whose stories you tell (more on stories in the next issue). They are also the ones that each of the other groups serve.

Second, every staff position exists to make possible the transformation of the lives of those served by your nonprofit.
In my hospital stay I saw nurses, doctors, CNAs, housekeepers, social workers, respiratory therapists, room service workers, and a chaplain. I also know that there were people I did not see like the people who billed my insurance company. All of these people worked together to get me back on my feet.

Third, all your fundraising efforts are designed to help donors to become engaged so that they give generously and repeatedly to help your nonprofit transform lives.

Fourth, Green Light Fundraising requires leadership from the key leaders in your nonprofit. Your CEO persuades the board to approve the Green Light Fundraising plan, helps set the campaign goal, represents your nonprofit to the media, and meets with key donors and volunteer leaders.

Your fundraising staff makes sure that every group of people knows their roles in Green Light Fundraising and supports and honors each group as they do a great job of carrying out their roles. That’s leadership.

The board of your nonprofit approves your Green Light Fundraising plan, gives generously to the campaign, uses their connections to recruit campaign leaders, and honors all the groups who help your nonprofit thrive.

Fifth, your campaign volunteer leaders are passionate about transforming lives through your nonprofit and campaign. In addition, they recruit team leaders and volunteer solicitors with a talent for asking for gifts, and they keep the campaign on track through accountability.

Sixth, the volunteer solicitors are the group who sits down one on one with potential donors and tells the stories of how your nonprofits transforms lives and then asks for the gifts that transform even more lives.When I say that there are six groups of people who make sustainable fundraising possible, it’s natural to ask which group is the most important.

Every time you meet with one of these groups or an individual from one of these groups, they need to feel like they are the most important group or person in the campaign.

Because they are.

Each group is key to your success, to the success of your campaign, and to the success of your organization.

Wisdom for the week: Green Light Fundraising pillar two: As each group of people plays their role in your campaign, they make possible the flow of funds to transform the lives of those served by your nonprofit.

Systems: Pillar One of Sustainable Fundraising

The three pillars of fundraising are systems, people and stories.

3-legged Zulu Mama Stool

Zulu Mama Stool, Designed by Haldane Martin. Used by permission of Haldanne Martrn http://www.flickr.com/photos/haldanemartin/ through Creative Commons.

When I was a boy on a farm there were some things that needed doing over and over again—feed the cows, milk the cows, and clean the barn. When I first milked cows we did it by hand. When I first cleaned the barn I hauled the manure out using a sled pulled by a horse.

Within a few years my father built a new barn and set up much better systems. We used power milkers to milk the cows and Dad designed the barn to enable us to use a tractor with a front-end loader to remove the manure.

As a fundraiser, there are some tasks you need to do over again— track the gifts asked for and received by volunteers, track gifts by online and direct mail appeals, thank donors, and communicate to constituents.
That’s where setting up systems comes in. Smart and friendly systems make it easier to do repetitive tasks.

First, to track askers and givers, you need a good donor database system. At Evergreen Leaders we use GiftWorks but there are dozens of systems available.

Setting up a good donor management system is hard work but it pays off when your volunteers are asking, the donations are flowing and your system easily handles the flow.

Idealware periodically produces an excellent report on low-cost donor management systems that will help you with the hard work of selecting a database.  You can find their 2011 report here.

A word to the wise. Make sure that you purchase a database from a company that has a good support so that you and your assistant can get immediate help when you need an answer. Also, purchase a system that is upgraded yearly.

Second, you need a good system to communicate with your constituents. When I first began fundraising in 1983, our communication system consisted of a snail mail newsletter sent six times a year, photos and press releases for special events, public speaking, and appearances on local radio and TV.

With the advent of the age of the Internet, nonprofits have many more channels—their website, their e-letter, Facebook, Twitter, YouTube, LinkedIn, Pinterest and more. And, of course you still have local media like newspaper, radio and television.

Technology has changed since 1983 but the principle is the same: Set up a system that helps you effectively connect with your donors and other constituents.

Choose among the channels I listed above based on two questions:

  • What channels do your constituents use?
  • What channels do you and your team have the time and talents to use over and over again?

When I was a development director, we were a two person office. I loved to write, shoot photos, and do public speaking. My colleague loved to connect with the local media and dream up creative ways of having his photo in the paper.

We built our communication system on those strengths. And it was a very effective system because both of us enjoyed playing our roles over and over again.

A word to the wise. Build your communication system based on your strengths because, like milking cows, you are going to do it over and over again to sustain your fundraising.

Wisdom for the week: Green Light Fundraising pillar one: Set up smart and friendly systems that support the flow of funds to transform the lives of those served by your nonprofit.

Three $100 donations

Happy Holidays

Happy Holidays

We’re delighted to announce the three nonprofits who received  $100 donations from Evergreen Leaders.

The three nonprofits were all nominated by subscribers to our free newsletter, Green Light Fundraising. (To subscribe, scroll down and enter your name and e-mail in the subscription form).

The first nonprofit to receive a $100 donation, Growing Gardens, was nominated by its Development Director, Hollie Allen.

Growing Gardens digs at the root of hunger in Portland, Oregon by building organic Home Gardens in urban backyards and schools.

The second nonprofit to receive a $100 donation, Northwest Wisconsin Community Services Agency, Inc. was nominated by Jo Ryker, its Tax Assistance Program Coordinator.

Northwest Wisconsin CSA is a community-based organization dedicated to the betterment of life of  the low-income residents in Douglas, Ashland, Bayfield, Iron and Price Counties of Northwestern Wisconsin.

The third nonprofit to receive a $100 donation, Chiari & Syringomyelia Foundation, was nominated by Cathy Poznik, its National Chapter Coordinator.

The Chiari & Syringomyelia Foundation mission is to advance knowledge through research and to educate the medical, allied sciences, and lay community about Chiari malformation.The Chiari I malformation is a congenital malformation in which the back compartment of the skull is formed too small and results in crowding of neurological tissues.

Thanks to everyone who nominated nonprofits. Evergreen Leaders gives 10% of its income to other nonprofits as a way to give thanks to our Creator who supplies all our income.

May all the nonprofits raising funds to help those of the edges of our communities have a blessed 2013.

$100 gift for your favorite nonprofit?

Happy Holidays

Happy Holidays

This year we will be giving each of three nonprofits a $100 gift.

Last year Evergreen Leaders gave a $100 gift to one nonprofit as a way to celebrate this season of giving and our gratitude for the good work of the nonprofits who are interested in Green Light Fundraising.

This year we are tripling the number of gifts. You can help us in this joyful task by nominating your favorite nonprofit.

There are three simple guidelines:

  1. You must be a subscriber to Green Light Fundraising, our free e-letter. If you aren’t a subscriber, subscribe at through the form in the right hand column.
  2. You must send an e-mail to richfoss (at) greenlightfundraising.org by December 24 with your name, the name of your nonprofit, and the mailing address of the nonprofit.
  3. The nonprofit must be a 501c3. (Include link to nonprofit’s website or attach 501c3 letter).

On December 24th we’ll draw the names of three nonprofits and mail the gift of $100 to each.

Evergreen Leaders gives 10% of its income to other nonprofits as a way to give thanks to our Creator who supplies all our income.

May you have a Merry Christmas, a Happy Hanukkah, and a blessed New Year.

E-mail me at richfoss (at) greenlightfundraising.org your name, the name of your favorite nonprofit, mailing address of the nonprofit, and evidence of its 501c3 status, for an opportunity to receive a $100 gift for your nonprofit.

Wisdom for the week: Giving is part of the joy of living. Receiving is part of the honor of being.

Happy Holidays.

Photo: Happy Holidays! by gurdonark. Used by permission through Creative Commons.

Building a bridge of gratitude

Build a bridge because you never know when the river will rage.

Strong relationships with donors and volunteers are like a bridge for when the river rages.

As a fundraiser, you are paid to be grateful–kind of strange when you think about it.

Recently Erik Anderson, Founder & President, The Healthy Non-Profit LLC, blogged about what he experienced shortly before Thanksgiving:

Over the last few days, I have been bombarded with stewardship emails, eBlasts, snail-mail, social media posts, text messages, and thank-a-thon calls from various charities and non-profit friends.

If you go back and look at my blog archive, you can see that I am a HUGE fan of these kind (sic) of activities. However, I can’t seem to get this one simple thought out of my head this year:

Are we just going through the motions?

Are we conveying heartfelt thanks this way?

When you are paid to be grateful, it’s easy to slip into going through the motions.

Earlier this week I did a podcast for Green Light Fundraising Club members, A Deep Dive into Gratitude: Bonding with Donors and Volunteers. I covered the types of activities Erik described above and many more. So his questions hit home.

Recently I read about a donor who was giving a charity $500 a month and the donor received exactly the same thank you letter three months in a row with only the date changed.  That’s going through the motions. Not exactly heartfelt.

Eric recommends charities ask the question: “Is this how I would engage a member of my family?”

His question about family reminded me of a recent interaction I had with my youngest sister.

A few years ago my mother died and I told my father that I would like to lead his funeral when it came time. I offered to lead his funeral as a gift to him and to my nine brothers and sisters.

He died ten days before Thanksgiving. He was 88.

The weekend before Thanksgiving I led a family story-telling time following the visitation. Then the next day I led his funeral and burial.

Honoring my father by leading his funeral was an emotional task and, by God’s grace, I was able to do it. My siblings expressed the gratitude to me after the visitation, funeral and burial.

I have a habit of posting on Facebook a brief statement I call “note to self.” The day after the funeral I posted, “Note to self: A funeral does not end the grief but gathers the mourners for stories & strength for the long journey.”

Several friends and family members posted comments in response to my note. My youngest sister wrote, “Very true Rich. I thanked you several times for doing such a great job at the visitation and the funeral. I just want to tell you that I think you absolutely rock. And I love you.”

In the quiet of our motel room, her kind words helped me weep as I grieved my Dad in a way I couldn’t while leading.

You never know when your thank you is going to be deeply moving to a donor or a volunteer. That’s why you want to thank your donors several times and several ways.

Wisdom for the week:  Gratitude builds strong relationships like a bridge for when the waters rage.

Photo: Bridge at Arthur’s Point by anthonycramp. Used by permission through Creative Commons.

The invisible roots of your fundraising

I live on a farm with trees that tower over our house.Maple tree my wife planted in our yard.

Three of the trees are maples that my wife, Sarah, and a friend transplanted in 1984 from a nearby woods. Two are evergreens that a second grade teacher gave our children on Arbor Day.

Recently the maples had gorgeous fall leaves.

Trees and fundraising have something in common. They both are a combination of the highly visible and the invisible. Everyone can see the trunk and leaves of a tree while the roots of a tree remain invisible.

In fundraising, people give in response to highly visible stories in order to make it possible for desperately needy people to arrive at your nonprofit and have their lives transformed.

Like fundraising, the purpose of roots is to gather resources to nurture the tree.

The invisible part of fundraising is the effectiveness of your approach—i.e., how much of the funds raised are actually used to transform lives.

By the way, I’m not arguing that administrative and fundraising expenses should be near zero percent. That would be like starving the roots of a tree and expecting it to grow.

The opposite is also true. You don’t want to feed the roots and starve the trunk and leaves. Recently I read the 1099 for a nonprofit who hired three fundraising firms that raised over $2.5 million in 2010 for a nonprofit and only passed on $163,794 to the nonprofit. That’s like a three-foot tree with 60-foot roots.

I created the Green Light Fundraising method to create a healthy balance between the fundraising roots and the highly visible work of the community nonprofit.

Recently I found a web page that answers the question, “How Much Does Fundraising Cost?” Capital campaigns and major gifts are the most cost effective approaches to fundraising, $.05 to $.10 per dollar raised.

Major gifts and capital campaigns have one thing in common—face to face asking for gifts, the approach that raises the most funds for the least cost.

Green Light Fundraising is based on the same approach. In creating GLFR I wanted to create a strong, cost effective, fundraising root system that produces a strong nonprofit and services for people on the edges of our communities.

Wisdom for the week:  Healthy, sustainable fundraising is like the invisible roots that gather resources for a thriving community nonprofit.

Site by: Dawud Miracle, Business Coach & WordPress Websites